Recce report
A recce report is when you send a person to "scout" an area to point out all of the pros and cons of filming in that area. This is usually used if you don't want to move your equipment to a new location but without having to move the equipment continuously if the area is bad. After the area has been inspected and all of the pros and cons have been noted, then a risk assessment will be made on that area. Think of the recce report as a prequel to a risk assessment. Here I have a recce report for Haiti http://supersites.earthobservations.org/Haiti_Reconnaissance.pdf. The most noticeable pro about this is that the information is highly detailed and allows the person in need of this report to get as much information as possible as well as pictures. However, if you were filming you would need a less detailed report on the place and would only need bits of important info. Also, another con is that the author might not be trustworthy and could provide wrong information.
Risk assessment
A risk assessment in usually a document that has to be checked to ensure that certain hazards can be avoided in both a physical way and in a production factor. Physically it can be to ensure that there are no wires left lying around that someone can be tripped over. Also in a production factor, it is to make sure that you back up your data so that you have no data loss in the process. These risk assessments can be done by someone in the production, usually a manager or the head of the production. However, there might be a specialist who will come to your workplace and check you have met certain criteria. Here is an example of a risk assessment done by an observer http://www.hse.gov.uk/risk/casestudies/pdf/officecleaning.pdf. A positive part of this risk assessment is that it clearly shows all the information that has been observed and it specifies who needs to do the certain task or if anyone can do it. Much like the contract below, the only problem with this risk assessment is that it is meant to be completed online (due to the hyperlinks) which can result in someone editing it if they didn't meet certain criteria.
Contracts
Contracts are usually to protect a company from someone stealing their ideas or from being unethical towards the company. Some contracts will protect a whole company or an individual, usually, these will be signed by another company/publisher for protection. Also, these contracts can be for employees to make sure that they will stay under their employment for a certain amount of time. Here is the link to a contract of employment http://panet.org.uk/wp-content/uploads/2010/06/Sample-contract-of-employment1.pdf. The good thing about this contract is that it specifies all of the information in quick and easy to read paragraphs, among the contract as short as possible so that the reader reads it all rather than skipping bits. However, a negative side of this contract is that it is made to be done on the internet, this means the person signing it could change some information within the contract to suit them and this could lead to court cases if it effects the company itself, such as hourly pay etc.
Games Design Documents
These are documents which are highly detailed on the actual design of the game itself, this includes the narrative, mechanics and other features in the game. These documents are usually given to the development team so that they get detailed information on what is to be included in the game as well as for them to organise what they need to do for the game.
Here is a link to one of these documents http://www.cs.tufts.edu/comp/150CIS/AnAntsLife/AnAntsLife-GameDesignDocument.pdf
The good thing about this document is that it is well organised with links to each page on the contents page, this allows the user to navigate to each section with ease and without having to scroll through the whole document. Another good thing is that it is a PDF file, so that in the work place rather than people having paper everywhere and possibly losing the document then they have it stored digitally and it can be accessed from everywhere. The bad thing about this document is that all of the information is generalised, the introduction, for example, wasn't highly detailed and only covered the topics by giving a general idea rather than in-depth information.
In my work I have used a contract, this protects a production team and people of the public by the team needing consent to film members of the public. Also, it protects the team from their content being stolen from outsourcing companies. As well as this I created a recce report and a risk assessment for when I was filming the documentary so I met criteria for safety. In the future, I could use these again because I want to get into Journalism so when I do freelance jobs I need to make sure I get paid before they publish the work, I also need to know my work area is safe to work in if I am in the public. Below you will see what I have used:
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